![]() Mark the replies as answers if they helped. Hope the above information can be helpful. This official article for more information about IMAP or POP.Īdditionally, you can consider moving old items you want to keep to an archive, a separate Outlook Data File (.pst) that you can open from Outlook any time you need it so that you can free up storage space in the mailbox on your mail server. This means that after the email is downloaded, it can only be accessed using the same computer. Once messagesĪre downloaded onto your PC or Mac, they are deleted from the email service. pst file and works by contacting your email service and downloading all of your new messages from it. In your situation, if your email account is from an internet service provider (ISP), it is suggested to add it as an POP account which uses. Introduction to Outlook Data Files (.pst and. ![]() For more details about the difference between. pst is used as the date file and the items are available only on the computer where the file is saved. All that button does is create a new folder in your mailbox (called 'Archive' or whatever you choose when you click it for the first time) and then move the selected. ![]() I would contend it's not really an archive at all. In general, Exchange or IMAP accounts use an Offline Outlook Data File (.ost) file to store a synchronized copy of your mailbox information on your local computer, The Archive button you see in the Delete chunk of the ribbon isn't the same thing as Outlook 2016's autoarchive feature. Outlook 2016 is 2-way syncing with my mail server, rather than just downloading my email from the server to my computer.īasically, how Outlook syncs with the mail sever depends on the type of your email account.
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